The current elections procedure is as follows:

1. Dump the emails of the approved users of SqP, one per row.
2. Feed the resulting text verbatim into the CIVS application, which 
sends out one ballot per email.

This has several weaknesses:
1. Not having user names along with the emails, we cannot correct any 
missing/wrong emails. The elections team thinks that in the future, the 
account name and the users name should be exported along with the 
emails, and that having a full name will be a prerequisite to being sent 
a ballot. Certified accounts without full names can be sent a  request 
to update instead. This allows more error correction.
2. CIVS does not automatically report bounced addresses and such. So any 
out of date emails in SqP can result in lost votes. This was corrected 
manually in this election by Ron asking the CIVS admin for this 
information, and by people explicitly requesting a ballot from us.

You may note that the only account information relevant to getting a 
ballot is the SqP information and your Selective Mail Tossing algorithm 
(sometimes euphemistically called spam filter) of choice :-). The 
mailing list settings are irrelevant.

While any suggestions are welcome, anyone seriously interested in how 
the elections are run technically is very welcome to join the elections 
mailing list.

Daniel Vainsencher

Jerome Peace wrote:
> Just another data point.
>
> I also never recieved a mailing.
>
> How were they done?
>
> One thing peculiar about my account is that since I
> find it easier to read the archive I have stopped mail
> from squeak-dev to my email address. But a mail sent
> specifically to me should have worked.
>
> While I would rather have voted, it looks like the
> electorate has done a good job. A stable board should
> be a good thing. Congratulations and good luck to
> those elected.
>
> Yours in curiosity and service, --Jerome Peace
>
>
>  
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>